Sending a fax from your computer has never been easier with MyFax! When you sign up for a MyFax digital faxing account, you get fast and reliable document sharing capabilities that are more cost-effective than using a physical fax machine.
You may be wondering, “How does faxing from a computer work?”. If you have questions like that, keep reading for guidance on how to drop bulky hardware and switch to a convenient digital faxing solution.
How Faxing From a Computer Works
Faxing from a computer works by connecting you to an online fax service, which acts as an intermediary between the digital documents you want to send and traditional fax machines. All you have to do is upload your documents to the service’s secure servers, and the digital faxing service converts them into digital files. Then, you can send the digital files to a recipient’s fax machine, since the fax service converts them into a format that can be transmitted over phone lines.
When you’re the recipient of a fax, the process works in reverse.
Someone faxes a document to your digital fax number, and the online faxing service converts it into a digital file, which you receive either via email or through an app or web browser.
Is Computer Faxing Secure?
Yes, computer faxing is considered a secure way to send digital documents. Reputable online fax services offer robust encryption, data protection, audit logs and comply with industry standards like HIPAA for handling sensitive information. As you evaluate computer faxing services, be sure to review their privacy and security policies to make sure the features provide you with the level of data protection you need.
How to Send a Fax From a Computer: Step-by-step
Here’s how to send a fax from your computer, using MyFax:
- 1.Sign up for a MyFax account to access online faxing.
- 2.Log in to your MyFax Central portal.
- 3.Click Send Faxes in the top navigation bar.
- 4.Compose a fax by adding recipients, a cover letter and uploading your documents.
- 5.Click Send.
You can also send a fax online using email:
- 1.Sign up for a MyFax account, and ensure you use the email address you want to send faxes from.
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2.In the "To" field, type
@send.myfax.com. - 3.Add the subject and cover page of your fax to the body of the email.
- 4.Attach the documents you want to send.
- 5.Click Send.
Receiving Faxes on a Computer
To receive a fax on your computer, all you have to do is set up a MyFax account. Then, give the sender your digital fax number, which is associated with your MyFax account. Then, the inbound fax will be delivered either to your email inbox or to the web-based MyFax Center portal. All you have to do is log in to your MyFax account to access your faxes.
Considerations When Choosing an Online Fax Service
It’s essential to consider a few things when you’re deciding which online fax service to choose:
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Cost and Subscription Pricing
Your budget should be a driving factor in the online fax service you select. Consider monthly fees, your faxing volume, charges per page for sending and receiving faxes and whether you'll need additional features like HIPAA or enhanced security.
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Features
Evaluate the features of the online fax service. Do you want to send and receive faxes via email and mobile apps? Do you need cloud storage tool integration, digital signatures and cover page templates?
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Security and Encryption
If your organization is highly regulated, you might need additional security features like data encryption and audit logs.
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Support
You'll want to choose a tool that provides 24/7 customer support, so you can get answers to any questions on your time.
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Integration with Existing Tools
To ensure a seamless experience, make sure the online fax solution you choose offers integrations with the office software you already use.
Making the Switch to Digital Faxing
Faxing from a computer is a convenient, efficient and secure alternative to using traditional fax machines. When you choose the right online fax service, you can seamlessly send and receive faxes from your laptops, desktops, tablets and mobile devices. This means you can get rid of outdated and bulky physical hardware and slow phone lines.
When you’re evaluating the right online fax software for your business, take the time to compare different services and their features to find the best fit for your business needs.
Faxing from a Computer FAQs
MyFax provides secure online faxing with options to fax via the internet, email and mobile apps. It offers features like fax archiving and the ability to bring your own fax number.
Yes, there are some costs associated with online faxing. Most online fax services operate on a subscription model, with monthly or annual fees. If you need additional features or go over your allotted page allowance, you may incur additional costs. Even with those fees in mind, online faxing is still significantly less expensive than traditional faxing.