Day: September 13, 2023

What are the Benefits Of Cloud Faxing?

Posted on by Kamran Shafii

 

Though you may no longer see multiple fax machines on an office floor full of cubicles, businesses still use faxing to securely transmit vital information such as legal documents and medical records. However, many of these businesses have replaced their traditional fax machines with online cloud faxing services. Here’s why. 

What Is Cloud Faxing?

Cloud faxing, or online faxing, is a method of sending and receiving faxes that uses the internet and cloud-based technology. Unlike traditional faxing, which relies on physical fax machines and dedicated phone lines, cloud faxing operates in the digital environment while still maintaining superior security and other advantages of traditional fax machines. 

Here’s how it works:

  • You subscribe to an online faxing service that offers cloud-based fax solutions for your business.
  • A digital version of your document with a cover sheet is made into a PDF, Word, or image file.
  • You upload your digital document to the online fax service’s secure web portal or platform through your computer, tablet, or phone.
  • You provide the recipient’s fax number and any additional information needed.
  • The online fax service converts your digital document into a fax format and transmits it to the recipient’s fax service.

5 Benefits of Cloud Faxing

Cloud faxing revolutionizes the faxing process by taking it into the digital age. It offers multiple benefits, including convenience, improved business continuity, cost savings, security, and compliance features, making it a valuable tool for modern businesses looking to streamline their communication processes while staying safe and efficient. Here’s a deeper look at the benefits of utilizing cloud faxing solutions. 

Facilitates Accessibility and Saves You Money

By shifting the faxing process online, cloud faxing provides fantastic accessibility as it frees users from the limitations of traditional fax machines and dedicated phone lines by supporting multi-platform compatibility, allowing you to choose the most convenient method of faxing, whether it’s through web portals, email, or mobile apps.

Cloud faxing also offers considerable cost savings. In addition to eliminating the need for a physical fax machine, cloud faxing reduces paper and ink costs and the costs associated with the dedicated phone line needed for traditional faxing. Additionally, many cloud faxing services offer scalable subscription models that allow you to tailor faxing capacity to your specific needs, preventing financial waste on subscription models that force you to buy more than you need. 

Send and Receive Faxes From Anywhere With an Internet Connection

Another great benefit of freeing yourself from traditional fax machines and phone lines is that you can send a cloud fax no matter where you are with a simple internet connection — which is available pretty much everywhere. This allows you to transmit and receive faxes while working from home, on business trips, or even in remote locations. 

Additionally, cloud faxing services enable you to send and receive faxes through your email. This means you can fax documents by attaching them to an email and specifying the recipient’s fax number in the email’s subject line. Likewise, incoming faxes are delivered to your email inbox as digital attachments, letting you view and manage them conveniently from your email.

Ensures Compliance Through Encrypted and Secure Transmission

When you send an email, it goes through several servers before reaching its intended recipient. This makes it more vulnerable to hackers who are searching for private information. For organizations in the healthcare industry, cloud faxing services offer a level of security designed to protect medical records and comply with the Health Insurance Portability and Accountability Act — HIPAA.

Cloud faxing uses SSL — Secure Sockets Layer — encryption to safeguard fax data as it travels over the internet by creating a tunnel between the point from where the fax is sent and the point where it’s delivered. When your fax is sent, the information it holds is converted from plain, readable data into an unreadable format as it travels through the tunnel. It will then only be changed back into its original form once it reaches its intended recipient. 

Another form of encryption cloud faxing services utilizes is Transport Layer Security — TLS. This encryption follows HIPAA’s requirement for strict access limitations and often provides audit trail capabilities that record activities related to patient health information for HIPAA audits and investigations.

Eliminates the Need for Physical Fax Machines

Cloud faxing’s ability to eliminate the need for physical fax machines helps you say goodbye to the busy signal and step into the future and offers multiple unique advantages.

  • It’s eco-friendly: Shifting from paper and ink faxing benefits the environment by eliminating paper waste and lessening the need for ink, which uses plastic cartridges. 
  • It saves space: Fax machines, particularly multi-function printers with fax capabilities, take up valuable office space. Switching to cloud-based fax frees up that space. 
  • It eliminates maintenance: Traditional fax machines require regular maintenance and can be prone to technical issues. Paper jams, ink replacements, and hardware malfunctions can disrupt your business’s operations. Moving it all to the cloud eliminates these problems.

Improved Document Management Through Digital Storage and Retrieval

When you send or receive a fax through an enterprise cloud fax solution, the need for physical storage is gone. With cloud faxing, your faxes are digital files stored securely with your cloud fax services company until you need to reaccess them.

Cloud faxing solutions also often provide search and retrieval capabilities. You can quickly locate specific faxes by searching for keywords, sender names, dates, or other relevant criteria. Gone are the days of manually searching through file cabinets and wondering where the document you need has gone.

Cloud fax services also offer indexing, tagging, and version control to enhance organization and maintain a historical record of document changes.

Save Time and Money With MyFax Cloud Faxing Services 

MyFax’s cloud fax solutions make it easy to step away from traditional faxes and send your vital documents through a cloud-based fax server. 

Getting started with our enterprise cloud fax services is easy. Just choose a toll-free, local, or international number for your business, and you’ll gain access to our affordable plans and features to customize your cloud faxing experience. With MyFax’s online fax services, you can send faxes to up to 50 recipients at a time, knowing that it’s all safely backed up by the cloud. 

Choose your number and get started with MyFax today.

Posted in Fax

How To Fax Documents from iPhone

Posted on by Kamran Shafii

When you think about faxing, you probably think of dialing numbers on a bulky traditional fax machine sitting in the back of an office somewhere. However, online fax services have brought faxing technology into the modern era. If you’re wondering, “Can I fax from my iPhone?” The answer is a resounding yes. You can send faxes from an iPhone, so you never need to worry about figuring out how to work an actual fax machine. This guide covers everything you need to know about how to fax documents from an iPhone.  

5 Simple Steps to Easily Fax From Your iPhone

Using a fax app makes it quick and easy to send faxes on the go from wherever you are. Forget about dealing with expensive and inconvenient fax machines. You don’t even need an internet connection. You can turn your iPhone into a virtual fax machine. With just a few taps on your screen, you can send a fax anywhere in the world. Here’s how to fax from an iPhone. 

1. Download a Reputable Fax App from the App Store

To unlock your iPhone’s faxing potential, you need to download a fax app for your iPhone. In the app store, you can choose from many different fax apps. Here are some tips for finding the best app for sending a fax from an iPhone: 

  • Read reviews: Start by checking out user reviews and ratings on the Apple App Store. Pay attention to reviews that discuss reliability, ease of use, and security features. Make sure the app has a rating of at least 4.0 stars and a significant number of positive reviews.
  • Check security: A reputable fax app should use encryption measures to safeguard your data. Look for mentions of SSL or end-to-end encryption on the app’s description or website. Often, secure apps will have certifications from independent security organizations.
  • Look for an intuitive interface: Download a few top-rated apps and test their user interfaces. A good fax app should have a simple interface that makes it easy to send and receive faxes.
  • Take advantage of the trial period: Many fax apps have a 7-day free trial. Use this to evaluate the app before you make a commitment.
  • Compare pricing: Will you have to make app purchases, or can you pay a monthly or yearly subscription? Ensure there are no hidden charges, and compare prices with the offered features.

2. Install and Set Up the Faxing App

Once you’ve chosen an app, tap it to start the download process. You may need to provide your Apple ID and password or use your face or fingerprint authentication. After the app is installed, click it to open it. 

If this is your first time using this fax provider, you’ll need to set up an account and payment option. If you already have an account with the fax provider, you can sign in with your existing account. 

At this point, you’ll probably receive permission requests from the app. It may ask to access your camera, pictures, or contacts. Give the app the permissions you feel it needs to function properly. 

Most apps will allow you to customize your preferences, such as document quality and how you’ll receive notifications. You may also be able to set up a dedicated fax number or port an existing fax number to your account. 

3. Scan the Document Using Your iPhone

When you’re ready to send the fax, you can scan documents with your camera if you need to send paper documents.  It’s as easy as taking a picture of the physical document with your phone. A good-quality picture will give you better results. Here are some tips for taking better pictures so your scans will be clear and readable after they’re faxed:

  • Use a flat surface: Lay your document flat to minimize creases and shadows that could interfere with the picture quality.
  • Look for the right light: Use strong, even light that doesn’t cast shadows. Natural light is usually best. Try laying your document on a desk or table near a large window. 
  • Line up the edges: When you’re taking a picture within the fax app, there will probably be a frame on the camera screen. Line up the document edges with the frame. If you aren’t in the app, use the framing lines on your iPhone’s native camera app.
  • Use the focus feature: Tap the screen to focus on the document’s text. Your camera may autofocus on the text, but if it doesn’t, tapping the text will give you a crisp, readable scan when you send a fax from your iPhone. 

4. Enter the Recipient’s Information In the App

Using a fax app is similar to sending an email, except you need the recipient’s fax number instead of their email address. Include both the country code and area code with the fax number. 

At this point, you can also attach a cover sheet that includes more detailed information about the sender and the recipient. A cover sheet can help make sure your fax gets to the right person or department. It will also make your fax look more professional and can protect confidential information. 

5. Attach and Fax the Document

Finally, you’ll attach the document and send your fax. Click on the “+” or “attach” button and select the file you want to fax. Take a minute to double-check everything before you send it. Make sure the fax number is correct, that your document looks clear, and that you’ve included a cover sheet if needed. 

When you feel confident everything is correct, hit send to transmit the fax. Wait for a confirmation so you’ll know your fax went through. Now you know how to send a fax from an iPhone. 

Get Started With Online Faxing Today With MyFax

MyFax is the online faxing provider that suits your lifestyle. Fax directly from your computer or iPhone from any location without a phone line. With MyFax, you aren’t tied to the office waiting for a fax; you don’t have to waste money on a fax machine, supplies, and maintenance. All your faxes are stored and organized in the cloud, so you can access them anytime you need them. Sign up today and get started faxing immediately.