How to Send a Fax Through Email
Faxing over email has transformed how people around the world view fax machines. Rather than being considered an annoying aspect of business communications, many people have quickly realized that faxing through email can be incredibly convenient.
MyFax, a leading internet fax solution, enables users to send and receive faxes through email on different platforms and devices. Keep reading to learn how to send a fax through email with MyFax.
Benefits of Faxing by Email With MyFax
1. Save Money
Using a traditional fax system comes with more expenses because it requires consumables like ink, toner, and paper. You also need a fax machine and phone line, both of which cost money. Faxing online with MyFax eliminates these expenses because faxes are sent virtually.
2. Send/Receive Faxes Anywhere in the World
Sending faxes with a traditional fax machine requires you to be physically present. Employees lose time waiting to send and receive receipts, interrupting workflow and productivity. This long and frustrating process is a thing of the past when you send and receive faxes through email with MyFax.
3. No Need for Added Hardware or Software
Our fax-to-email service operates through software. You can send and receive essential communications without investing in additional hardware or software. All you need is an established computer network and a stable internet connection. The lack of hardware also means you don’t have to worry about expensive repairs and maintenance.
4. Sustainable Contact Solution
Why waste ink and paper sending faxes the traditional way when you can use an online faxing solution? MyFax offers the same service with the ability to send up to eight documents in 178 file formats. You can simply take a picture of the document you want to fax and send it through email to fax as an attachment. MyFax is reducing environmental waste one fax at a time.
5. Safe Delivery for Privacy
Businesses typically have a lot of sensitive data, customer information, and intellectual property that needs to stay private. Traditional faxing tends to leave papers around the machine, leading to information leaks. Online faxing with MyFax eliminates this risk by protecting faxes with end-to-end encryption.
6. Reliable Way to Send Files
When you send an important document or file, you want to know that it will get to the right recipient. There’s a lot of unpredictability with email, and delivering files via email can be time-consuming and expensive. With MyFax, sending documents to colleagues is as easy as sending an email. You don’t have to worry about your faxes being marked as spam, blocked by the email provider, or bounced from a full inbox.
7. Add Multiple Email Addresses
Most online fax providers allow users to send fax from one email address. And while this is enough for an individual user or sole proprietor of a small business, families and larger businesses may have more demands. MyFax allows you to designate up to five email addresses to a single account. Our internet faxing solution also has excellent mobile functionality, making it a good choice for entrepreneurs who are always on the go.
8. Excellent Archiving and Tagging System
MyFax understands the importance of organization when running a successful business. We offer excellent archiving and tagging capabilities, which are particularly valuable when receiving faxes from different departments. The system saves your faxes for one year by default, and you can tag them using your preferred keywords.
9. Fax to 50
MyFax understands that sometimes you need to send the same fax to multiple recipients. Our Fax to 50 feature is designed for just that. It allows you to send the same fax to 50 recipients simultaneously. This saves your team time while enhancing collaboration.
What Do You Need to Send Fax by Email?
Sending a fax through email with MyFax is surprisingly easy. But before you can get started, there are a few things you should get in order. You need a MyFax account, a stable internet connection, and an email address. Below are other factors you should consider.
International Dialing Codes
Whether you’re using a 10-year-old laptop, smartphone, or tablet, you can easily send a fax through email as long as you have an internet connection. Simply launch your browser application, log into your email address and follow the steps below.
Set Sender Preferences
You can set the following sender preferences from your MyFax Central dashboard.
- Email addresses used for sending faxes
You can indicate up to five email addresses from which you can send faxes. To add an email address, simply type it into the box and click “Add.” You can remove an email address by clicking on it and then clicking the “Remove” button.
- Manage cover pages
MyFax makes it easy to designate a default fax cover page in the Manage Cover Page section. You can also choose a default cover page from the five pages we offer, i.e., Basic, Contemporary, Elegant, Multiple, and Professional. You can view the cover page, download it to your computer, or remove it altogether.
Alternatively, add a cover page to the list using the “Add New Cover Page” section. Click on the “Browse” button to upload a file from your computer and assign it a unique name. Another way to add a custom cover page involves downloading one of the default cover pages from MyFax and renaming it. These files have everything you need to populate your cover page appropriately.
- Fax confirmations
MyFax allows you to indicate which email address you’d like to receive fax confirmations, whether they’re successful or not. You can have a copy of the fax document attached to the email as a TIF attachment. This can help track the successfully sent faxes. You can also opt to receive confirmations of successful faxes, failed faxes, both, or none at all. Should you choose to get fax confirmations, you can opt to receive them via email.
- Fax Headers
Every fax with MyFax has a header line that includes a space to indicate the sender of the fax. You can use this space to enter the preferred text you want to identify yourself to recipients. It could be your name or company name. You can also change the time zone used by the date and time stamp on the fax header by choosing your preferred one from the drop-down list.
Sending a Fax Through Email – The Details
Now that you’ve set up your send preferences exactly how you like, follow these steps to send a fax through email with MyFax.
1. Compose a new email message
Log into your email account and create a new message. MyFax works with all email providers, including Gmail, Yahoo, and Outlook.
2. Address Your Email
In the “To:” field, enter the recipient’s fax number followed by @send.myfax.com. The recipient’s fax number should include the country, area, and local numbers without any spaces in between.
Example: [email protected]
3. Edit the Fax Header
Enter the information you’d like to appear in the fax header in the Subject line.
4. Create a Cover Page
Enter any additional notes you wish to include in the fax in the email body. This information will be visible to recipients on the first page when they get the fax. Suppose you defined a default cover page in Sender Preferences and set the email body to plain text. In that case, the additional information will appear in the Notes section of the cover page for a complete professional look.
5. Add Fax Documents
You can attach documents the same way you would when sending a standard email. MyFax supports about 178 file formats, and any documents you attach will look exactly the same when the system converts email to fax. The recipient will get them in the order you attached the files.
6. Send Your Fax
Once you click “Send,” MyFax converts your email to a fax document and delivers it to the recipient. You also get a fax confirmation (if you opted for it), with details like fax delivery number, fax recipient, time sent, number of pages, duration, cost, customer number, reference number, and billing code.
Embrace Email to Fax with MyFax
If you are eager to streamline and enhance business communications with email faxing, you’ll love MyFax. As a leading internet fax solution, we are dedicated to helping small, medium, and large businesses build safe and reliable fax communication. We offer multiple options to get the right fax number for your business, including local, toll-free, and international fax numbers. We also offer 24/7 customer support to ensure you always have the help you need.
Discover what email-to-fax can do for you by signing up for MyFax.